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Welcome to the May issue of Transforming Sussex, highlighting the projects and initiatives that are changing Sussex. Included this month:

  • Find out what we’re doing to improve and reward recycling

  • Read about the new HR system supplier 

  • Learn about DotDigital, our new and improved student recruitment tool.

Read on to find out more, or click below to head to a section. 

You can also visit the Transforming Sussex web pages for more information.

This image shows a yellow text box with black text reading 'Creating a better campus'. Above the text is a photo of the South Downs, with daisies growing.

New public art on campus         

Continuing a tradition of public art on campus, West Slope will feature a new installation on Sussex Lawns, a green space at the heart of the development. Design concepts from five shortlisted artists are on display in the Library from Monday 19 May to Sunday 1 June. Come along and see the artists’ visions for our next artwork and share your thoughts on the proposals.

Read more on the Staff Hub.

Health and Wellbeing Centre fit out starts

The new Health and Wellbeing Centre has reached a new milestone – internal fit out has started! The main structure of Newick House is now complete and the building is watertight, so work to build internal walls and install utilities has started, and we expect to be adding fixtures and fittings over the winter. 

Colour scheme for West Slope accommodation agreed

The final colours of our new West Slope student accommodation rooms have been agreed. Head over to our photo gallery to see an example of how the final rooms will look.

West Slope is also in full bloom. Watch the latest drone footage from over the construction site to see the green tree line weaving through the centre of the development, helping to re-establish Dame Sylvia Crowe’s landscape vision for our original campus.

Making recycling simpler and more effective

We’re changing the way we recycle across campus by expanding the range of items that can go in mixed recycling bins, and by introducing food waste collections in staff kitchens and all our cafés.

From 6 May, food waste caddies are being rolled out across suitable office kitchens. These will be emptied regularly, and the contents processed into renewable energy through anaerobic digestion. Around a third of the waste we generate on campus is food waste, so this will save tonnes of food from going to the incinerator or to landfill. 

See the full article for more information.

Reverse vending machines: rewarding recycling

Reverse vending machines have been introduced on campus for the first time. In fact, we now have more of them than any other UK university! You simply feed them your empty plastic bottles and drinks cans to receive a ticket in return.

We aim to recycle half of all our waste on campus by the end of 2025; at the moment we recycle about a third of it. The machines will help get our campus community into the habit of recycling by rewarding us for doing so and will also help us monitor the amount being recycled.

Find out more about the incentives.

Managing RAAC on campus

Planning permission to carry out RAAC (Reinforced Autoclaved Aerated Concrete) related improvement works in Arts A has now been granted, meaning we are now able to scope the works needed. For a full update on all our RAAC impacted buildings, read our latest update on the Staff Hub.

Preparing for our new Facilities Management contractors

The mobilisation process for our new Facilities Management (FM) contract is now well underway. OCS will replace Mitie within the SEF partnership on 1 July, and a team from OCS are now on campus preparing for a smooth transition, transferring data and setting up IT and HR processes. Three engagement sessions with OCS were held in April and University staff were invited to come along, ask questions, and hear more about the benefits of the new contract. A separate session was held for SEF colleagues, who will receive further, service-specific information over the coming weeks.

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This image features a purple text box with black text reading 'Developing better ways of working'. Above the text is a photo of pink cherry blossom - this is in focus, with an out of focus building in the background.

Supplier confirmed for new Sussex HR system

A contract has been signed with Oracle to provide us with a new HR system. The signing is a key milestone for the HR System Implementation project (formerly the Digital HR project) which aims to provide Sussex with a brand-new HR and payroll system by May 2026.

The new system is one part of a wider package of work to improve our HR service, and will replace the existing end-of-life Zellis HR system, including the MyHR user interface, with a modern, streamlined and efficient alternative.  

Read more about the new system

Cloud Transformation project continues to modernise our IT infrastructure

Following the migration of the University's hosted IT services to the new Nutanix private cloud in February, three workstreams continue into the autumn as we modernise our IT infrastructure:

  • Replatforming: Updating over 200 servers to the latest build and software

  • Rehoming: Moving 39 physical servers to a virtual environment

  • Rebuilding: Transferring 17 technically outdated important virtual servers to Nutanix.

This work plays a key part of our future IT infrastructure and lifecycle management planning; this means we’re not only upgrading and migrating systems, but also ensuring we can better manage the lifespan of our IT assets.

Unit4 Stabilise and Migrate project now underway

The current Unit4 system was migrated to our new Nutanix HCI (Hyper-converged Infrastructure) cloud solution in February, and the system changes that followed saw an improvement in system performance and user experience, as evidenced by positive user feedback and a significant reduction in the number of ITS tickets raised.

Particularly beneficial for our colleagues in Finance and Research Finance, this improvement also supports our plans to upgrade the Unit4 system in the longer term.

By leveraging the University's Nutanix HCI solution, the project team has avoided external hosting charges through a technical partner and optimised costs related to licensed users, project resources, and consultancy.

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This image shows a turquoise text box with black text reading 'Delivering better education'. Above the text is an overhead photo of a group students standing in the foyer of a building.

DotDigital: our new student recruitment tool

The CRM Solution project will replace our end-of-life email marketing system – the tool used to attract and communicate with prospective students – with a modern, flexible and adaptable system. DotDigital, the new Customer Relationship Management (CRM) system, is expected to go live in the summer and will support our student recruitment goals. As well as improving the look and feel and user functionality, it will also support improved data and reporting functions for colleagues using the system.

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This image shows a blue text box with black text reading 'Supporting better research'. Above the text is an image of someone in lab clothing, standing in front of some out of focus lab equipment.

Ethics RM testing continues

The Ethics Research Manager (RM) project has entered its User Acceptance Testing (UAT) phase, which has continued throughout May and is set to end in June. The goal is to thoroughly test the new workflow design to ensure it is ready for postgraduate researchers and staff to begin submitting applications this summer. 

Once in place, Ethics RM will support staff and students by: 

  • Providing a platform for collaboration in ethics applications

  • Improving the recording and auditability of ethics outcomes

  • Ensuring compliance with regulations

  • Reducing administrative burden on Academic and Professional Services staff. 

Read more about the project.

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In other news...

The Sussex 2035 strategy, due to be published later this year, is introducing the Sussex School for Progressive Futures - a hub for interdisciplinary education, research, and global and civic engagement. The School is inviting colleagues to get involved by becoming an affiliate, proposing new electives, sharing ideas, or participating in events.

Visit the webpage to find out more and see how you can get involved (login required).

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Our projects in pictures

Take a look at our photo gallery to see what we've been up to.

Three polaroid templates with photos in each one. One shows an aerial shot of West Slope, with trees surrounding a construction site. The second shows the new reverse vending machine. The third shows a group of 11 colleagues on a visit to a construction site.


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Connect with us for quick updates

Did you know we have a social network to share quick updates and information and discuss matters with colleagues? There are a number of communities that you can join and follow so you can find out what is happening around our University.

Join our Food at Sussex, Campus Travel and Transport, and Creating a Better Campus communities for more news.

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This information is correct at the time of publishing, but please note that all project work is fast-moving, and plans are subject to change.

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