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This is a heading. It's a rainbow coloured background with black text reading 'Our Capital Progamme in focus. Transforming Sussex'.
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Welcome to the February issue of the Transforming Sussex newsletter, shining a spotlight on transformations that are changing Sussex. Included this month are:  

  • how to use AI safely and securely

  • the next steps for the Network Replacement Project (NRP)

  • find out which two charities Arts Piazza’s partner roastery will support this year.  

To find out more, visit the Transforming Sussex web pages


Read on to find out more, or click below to head to a section.

This is a header image. It shows a Nutanix server on the top half of the image. The bottom half of the image is a pink box with black text reading 'Developing better ways of working'.

Sussex comms engineer bids farewell to forty years of history 

Unified Comms Engineer, Alun Kraft, recently closed the book on forty years of history when he switched off the University’s legacy telephony system for the second (yes, really!), and final, time. 

Alun, who has worked at Sussex for 24 years, talks about the significant benefits of the switch from our old Siemens system to Microsoft Teams Calling. Read the full article on the Staff Hub.  

Network Replacement Project (NRP) works continue in residences before beginning in academic and office buildings

Work to install new network cables in student residences is continuing this month with Northfield work nearing completion and work well underway in Lewes Court.  

Work to put cabling under the Eastern and Southern Ring Roads to start joining up our network is complete, with both sets of works finished well ahead of schedule. 

Planning for cabling and equipment installation in academic and office buildings is well underway, too – the NRP team will let you know in good time when they are coming to you! 

Find out more about the next steps for the project on the Staff Hub

Cyber security and the safe use of AI at Sussex: Microsoft Copilot, DeepSeek, and other AI tools 

The growth of AI is advancing at incredible pace, and much of it is untested. Extreme vigilance and care should be taken when using AI apps and services.  

If you wish to use AI tools, you can access a secure web version of Microsoft Copilot through your Sussex account. This ensures your data remains protected while you explore the capabilities of Copilot (unlike other web accessible tools). Find out more

Cloud Transformation successfully migrates key applications 

The Cloud Transformation project team have been working hard to migrate some essential digital services to the University’s new Nutanix server.  

Earlier this month, the Unit4 finance system, Zellis HR system (including MyView), and Salto (access) cards were among many applications that transitioned smoothly to their new and improved server location. Migrations will continue during March and April, and colleagues will be made aware of any significant updates.  

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This is a header image. The top half of the image shows people in hi-vis on a construction site. The lower half of the image shows a yellow box with black writing reading 'Creating a better campus'.

Students’ Union gets first glimpse of West Slope 

In early February, the Students’ Union joined the West Slope team on a tour of the West Slope construction site. Whilst on site, the Students’ Union had the opportunity to explore the new Health and Wellbeing Centre and one of the new student accommodation buildings that are currently under construction.  

Read more and watch our latest video update on the Staff Hub.

Arts A – RAAC improvement works 

The University is seeking planning permission for improvement works in Arts A building. Reinforced Autoclaved Aerated Concrete (RAAC) was used in the construction of one area of Arts A. The majority of the RAAC panels are structurally secure, with only one small area - affecting a single office - requiring replacement works. 

Exterior improvement works are required alongside planned RAAC replacement works, and as Arts A is a Grade II* Listed building, we are seeking planning permission to proceed with these works. 

The safety of staff and students is our top priority, and we continue to monitor and assess all buildings impacted by RAAC. 

An important year for Facilities Management at Sussex 

The process of finding a new supplier for our Facilities Management (FM) services is almost complete. Colleagues from teams within Professional Services have been examining bids from potential new suppliers, with input provided by academic colleagues to ensure that the whole University was represented throughout the process. 

With the successful supplier expected to be announced in the spring, take a look back at how feedback from our campus community has shaped our vision for the future of FM at Sussex.  

Students share thoughts on campus in the Student Spaces Survey

Discover our students' thoughts on their life on campus through the feedback they shared with us via the 2024 Student Spaces Survey. Their input gave us a great insight into what they love, what they’d like to improve and what they’d like to see on campus. From their favourite café to the best study spots, here’s what they had to say about eating, living and studying on campus as well as campus wellbeing, shopping and accessibility. 

Optimising heating schedules to achieve energy savings  

As part of our journey towards achieving Net Zero, the Sustainability team has optimised heating schedules across campus to reduce energy waste. By crosschecking energy use and building access data, they identified buildings frequently heated outside operational hours and adjusted schedules to align with working hours. These changes, already applied to seven buildings with ten more to follow, have resulted in substantial energy savings. For example, one building is projected to save 28,417 kWh or 5,185.62 kg CO2e, equivalent to the electricity use of an average UK household for eight months, leading to significant financial savings. 

As these adjustments expand to more buildings, the long-term impact is expected to further reduce the University's carbon footprint and costs. 

Which charities will Arts Piazza’s partner roastery support this year? 

Social Impact Coffee, Arts Piazza’s new coffee partner, ensures 65% of the sales from the coffee beans we buy goes directly to support local causes of our choice. 

Earlier in the month, we asked students and staff to vote for the causes closest to their heart, and results are now in. Find out which local charities Arts Piazza’s coffee beans will be supporting this year, making every bean count! 

Campus bagel van moved to Library Square 

Relish, the Down Syndrome Development Trust (DSDT) bagel van serving fresh bagels on campus every Thursday and Friday, is now based at Library Square. Visit the team between 10am-2.30pm for delicious bagels, coffee or snacks and support a special initiative. 

Relish is a food micro-business project created through a collaboration between the University and DSDT, with the help of Sussex Uni Food, with more learning opportunities for the young people of the Trust planned. 

Valentine's Day preview: Better Campus team showcases future Health and Wellbeing Centre 

On Valentine’s Day, the Better Campus team joined the festivities at the Student Centre, sharing the love for our campus and offering students an exciting preview of the Health and Wellbeing Centre, set to open next year. Students got to explore the future spaces through an immersive 360-degree VR experience and had the chance to engage with a selection of material samples including fabrics, wood, and calming colour palettes that will help create a welcoming and comfortable environment in the new Centre. 

The team also invited students to share what they love most about campus. Responses highlighted the beauty of Stanmer Park and the South Downs, favourite study spots like the Library, and popular cafés such as ACCA café and IDS. 

Automated Meter Reading project enhances efficiency and sustainability 

Monitoring utility consumption including electricity, water, and gas usage across 54 buildings on campus took a step into the future this month, with the successful completion of the Automated Meter Reading (AMR) project.  
 
Our infrastructure team has successfully upgraded existing meters, and installed new equipment to optimise utility management, improving data accuracy and efficiency. Data can now be accessed through a monitoring platform, and an online user-friendly system has been implemented, with readings being uploaded directly, which will help prevent maintenance issues. This will also create more opportunities to identify and reduce resource waste across campus, marking significant progress in our aims to become a sustainable and energy-efficient campus.  

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Student Information System (SIS) - next two ‘releases’ progressing 

The initial scope for the SIS project’s ‘Summer release’ has been approved by the project Steering Group. The release, expected in mid-August this year, will focus on the student journey. In the meantime, testing for the upcoming Winter release is well underway too, with this package of functionality set to launch on 3 March. 

In other news, international agents have been set up and trained on the new agent portal - this is a big step forward to help us with our international recruitment efforts.

Finally, in breaking news, the SIS project team were recently recognised for their work, winning an award at the Ellucian European customer conference

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The Ethics Research Manager (RM) project is now underway 

Coming soon, Ethics RM will be a streamlined ethical review experience for applicants and reviewers, replacing existing functionality in Sussex Direct with a modern and better-supported cloud-based product. Once in place the system will: 

  • provide a platform for collaboration in ethics applications 

  • improve the recording and auditability of ethics outcomes 

  • ensure compliance with regulations

  • reduce administrative burden on Academic and Professional Services staff. 

The team is currently working on implementing feedback from working groups to improve the user experience; this will move into User Acceptance Testing (UAT) in April, where Ethics RM will be tested to make sure it meets our requirements. 

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View our photo gallery

See a few of the things we've been up to.

The image shows 4 polaroid templates. There is a different phot in each template. The top left shows 5 people on a construction site wearing hi-vis and hard hats smiling at the camera. The top right shows 4 people from the DSDT standing in front of the Relish bagel van. The bottom left shows a colleague turning off an old telephony system. The image in the bottom right shows 5 people in hi-vis and hard hats standing on a construction site, smiling at the camera. There is construction machinery behind them.

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Meet the changemakers

What’s your name and your role at Sussex? My name is Amanda Bolt and I’m a Curriculum Consultant on the Curriculum Reimagined project, which is a 2-year secondment from my substantive role as a Curriculum Manager in Academic Quality and Partnerships. Curriculum Reimagined seeks to transform the University’s educational offer through an updated Academic Framework. My role is leading on the rollout of these changes and developing systems and processes to manage this. 

Tell us about a change that’s happened in your life. My life has been one long big change, it feels, from the sudden loss of a parent to a surprise fourth child in my mid-forties, followed by a relationship breakdown and subsequent recent reunion!  

The image shows Amanda Bolt smiling at the camera.

I think of myself as very resilient and adaptable and have my performing arts background to thank for that, in particular my PhD in Comedy Improvisation - a practice-based research project into the artform and its associated wellbeing. Through this research I learned the skills to deal with the unexpected and to embrace change and all that comes with it as a positive thing, and not to take things too seriously. I now accept that change is the constant companion to life and strive to be the observer of the feelings rather than be the feelings that come with change. It’s a work in progress! 

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Connect with us for quick updates

Did you know we have a social network to share quick updates and information and discuss matters with colleagues? There are a number of communities that you can join and follow so you can find out what is happening around our University.

Join our Food at Sussex, Campus Travel and Transport, and Creating a Better Campus communities for more news.

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This information is correct at the time of publishing, but please note that all project work is fast-moving, and plans are subject to change.

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